The right virtual data room workflow is crucial for businesses that are involved in M&A due-diligence or other data sharing. It could make the difference between a smooth and efficient procedure and one that is a hassle and hinders the overall success of the deal.

A VDR with a variety document-sharing options can help businesses accelerate their work and improve efficiency even in a data room with thousands of documents as well as complex folder structures. Folder templates, for example, can accelerate due diligence and allow users organize their files according to pre-defined criteria like company or subject matter. Drag and drop uploads also can reduce the time it takes to upload files.

Another time-saving feature is the ability to mark files or folders as favorites and filter to only show the items you have marked as favorites. This feature helps save time and speeds up review of documents by eliminating the need to look through the entire virtual data find room’s contents, looking for specific information or files. VDRs that have infinite scrolling let users scroll through documents quickly to familiarize themselves with the contents and speed up review of documents.

In addition to these document sharing features virtual data rooms also offer various security functions that can help businesses protect sensitive and confidential data with two-factor authentication, password protection, and a ‘fence view’ function. Fence view limits access to the virtual data rooms only to the IP address and the time of the user. This prevents users from taking screenshots or photos of sensitive data.