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- 29 Ottobre 2024
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Boards are the guiding organisation taking crucial decisions and holding important discussions that affect all participants. This means that sensitive information is data protection and efficient workflow shared by the board and has to be secured from unauthorized access.
One of the best ways to secure confidential documents for boards is by implementing robust security measures that prevent unauthorized viewing, sharing and printing. A secure board portal can protect documents to ensure they are only accessible to authorized users.
In addition, the majority of board portals offer options to limit users from printing or downloading the document and also set limits on how long they are accessible for. Many systems offer tools to track who has looked at documents, including an account of how many times and by whom.
A confidentiality policy is an additional method to safeguard confidential documents. The policy should clearly state that, unless required by law or authorised by the Board, directors are not permitted to disclose confidential information to third-parties such as the constituency director’s sponsors. It should also define confidential information. It can be difficult to enforce a similar policy, but it provides clarity to all directors. It also makes it easier to defend the company against claims that it violated their confidentiality obligations.
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