A board room portal allows directors and administrators access to company documents from any device. This solution offers a layer of security not offered by traditional email systems, because it requires users to connect to the portal with a specific profile using their own password, as well as it has a built-in system for user access controls. It also monitors data centre staff and utilizes closed-circuit monitoring. All data is secured and it supports multi-factor authentication. This is a critical option for organizations with sensitive data, and especially those working in the government sector.

A good board portal will assist directors in planning meetings, by allowing them access to the most current version of all reports and supporting documents in one location. This can save time spent searching shared drives, email attachments and file cabinets. Directors can easily add annotations to documents prior to the meeting to ensure that they are in order. Changes made to a board’s document are reflected instantly. In contrast to PDFs these boards are able to be used on any device and are compatible with all web browsers.

The minutes can be made and distributed to the board for approval. This allows the board to focus on governance and less administrative tasks. It also makes it easier for the board to adhere to the regulations and internal policies for governance. The action items identified at the meeting may be given to members and then tracked as well as an audit trail is kept.

meeting minutes tips