Board members need to be sure they have the latest version of documents, whether they’re in the same room as the other or on separate continents. This is why a central shared system of records is crucial for meeting planning and governance processes. The most effective board management software is able to update documents continuously regardless of the device or platform that participants are using. This level of security allows board materials to be accessible to everyone and commented ceinturedesudation.fr upon at any time.

When selecting a portal for your board, look for the following features:

Meeting invites and scheduling tools: Easily determine the dates and times of meetings with simple automated tools. Also, allow attendees to sign up online for meetings and send reminders.

Agenda builder tools create dynamic fully digital agendas for meetings with time limits, as well as people assignments. Some portals even include embedded references documents.

Task management: Ensure that all board members have completed their tasks prior to your next meeting by using a complete task manager. The most effective solutions will show all tasks assigned on the form of a central dashboard. This will allow directors to ensure that they’ve looked over the meeting material and have finalized the budget for an upcoming campaign or taken photos at the event of volunteers, for instance.

Training & support: Be sure to offer multiple opportunities for technology-challenged board members to receive training. Conduct group training sessions at various times and locations. Also, think about reaching out to board members who have a lack of technology to schedule one-on-one sessions.