http://9dataroom.com/things-you-didnt-know-a-data-room-can-do

When it comes to sensitive documents, M&A deals and other corporate transactions, a digital data room is a must-have tool. VDRs are more secure than file sharing tools and permit for professional document management when dealing with confidential files.

How does a VDR actually function? How do these tools enable users to quickly and efficiently share large amounts of files with multiple parties in an organized way? The most important thing is that these programs provide granular permissions on folder level settings that allow users to control access to certain files and folders. The ability to customize permissions at the folder and document level also makes it easy for administrators to give different levels of access to users in a way that is flexible.

Another important feature is the built-in versioning control tools that allow you to manage and present a clean and clear overview of documents while conducting due diligence or co-operation. By enabling admins to assign folders to various user groups, it’s possible for users to only be able to view relevant documents and not get distracted with irrelevant information.

When companies seek financing from investors, they need to prove their ability to manage and present large amounts of documents in a quick and efficient way. The use of a virtual data room to accomplish this can be extremely efficient and allows a company to demonstrate its capabilities in a well-organized way and instill confidence in potential investors. For example, a technology startup looking for funding can submit confidential revenue projections and IP ownership documents into the data room for investors to look over and make more informed investment decisions.